Portland Chapter

Portland Chapter CSI  Bylaws

ARTICLE I-NAME
The name of this organization is the Portland, Oregon Chapter of the Construction Specifications Institute, Inc., hereinafter referred to as the "Chapter", said Chapter being an affiliate chapter of the Construction Specifications Institute Inc., hereinafter referred to as the "Institute".

ARTICLE II-GOVERNING AUTHORITY
The Chapter is governed and operated in accordance with the Laws of the State of Oregon, being incorporated as a non-profit organization, provisions of the Institute Bylaws, these Bylaws, the regulations and requirements for the conduct of chapters of the Institute as adopted from time to time by the Institute Board issued through its officers.

ARTICLE III-PURPOSE AND POLICY

Section 1 Purpose
The purpose of the Chapter is to provide a medium at the local level for advancement of the objectives of the Institute.

Section 2 Policy
The name, funds or influence of the Chapter may be used only in support of this purpose.

ARTICLE IV-BOARD

Section 1 Chapter Management and Direction
The management and direction of the Chapter shall be delegated exclusively to its Board.

Section 2 Board Membership
The Board shall consist of members: president, president-elect, secretary, treasurer, immediate past president (advisory member), and six directors.

Professional members shall constitute a minimum of thirty-three percent of the chapter board and industry and associate members shall constitute a minimum of thirty-three percent of the chapter board.

Section 3 Voting
All members of the Board are eligible to vote on Chapter business. A majority of the Board shall constitute a quorum.

Section 4 Membership Applications
The Board, through the action of authority delegated to the chapter secretary, shall receive and promptly consider applications for membership in the chapter received from prospective members meeting the qualifications for Institute membership, may accept resignations from the chapter and shall promptly report its actions on membership to the Institute.

Section 5 Committee Appointments
The Board shall confirm all standing and ad hoc committees appointed by the Chapter President and may authorize reimbursement for justifiable expenses.

Section 6 Business Meetings
The Board shall schedule monthy business meetings. Special meetings shall only be held upon the call of the president of a majority of the board upon seven days written notice. A majority of the board shall constitute a quorum.

Section 7 Vacancies
Should a vacancy occur in any office of the Chapter except that of President-Elect, the Board shall by two-thirds affirmative vote of its total membership fill such vacancy by appointment of a member eligible by all other criteria for the duration of the unexpired term. Vacancy in office of President-Elect shall be filled by majority vote of members at a regular Chapter meeting, after two weeks notice to all members.

ARTICLE V - OFFICERS

Section l President
The President shall serve as Chair of the Board, preside at all Chapter meetings, select the chair of temporary committees, appoint Chapter Delegates to Annual Meeting of The Institute, be an ex-officio member of all committees and sign all agreements and formal instruments. President, with assistance of the Treasurer, shall prepare a yearly budget submitting same to the Board for approval.

Section 2 President-Elect
The President-Elect shall serve as Chair in the absence of the President and perform other duties as assigned by the Board. President-Elect for the ensuing year shall be a Chapter Delegate to the Institute's Annual Convention.

Section 3 Secretary
The Secretary shall serve as Chair in the absence of the President and President-Elect. The Secretary shall insure that notices are sent at least seven days in advance of all meetings of the Board and of the Chapter and shall keep accurate minutes thereof. The Secretary shall maintain a file of all correspondence, keep a roster of members and committees, co-sign all agreements and formal instruments, except those pertaining to the office of Treasurer and submit a report at the Annual Meeting. The Secretary shall perform other duties as assigned by the Board.

Section 4 Treasurer
The Treasurer shall collect and receipt for monies and securities, deposit funds and disburse and dispose of funds, subject to the direction of the Board, keep accurate books of account, submit a report at Board meetings and submit a report at the Annual Meeting. The Treasurer shall be bonded, with bonding fees paid by the Chapter. The Treasurer shall perform other duties as assigned by the Board.

ARTICLE VI - NOMINATION AND ELECTION OF OFFICERS AND DIRECTORS Section 1 Nominating Committee

1) Board shall appoint a Nominating Committee not later than January Chapter Meeting and announce at February Chapter Meeting and in February Chapter Newsletter.

2) Prepare list of nominees, with at least one name for each elective position on Board due to become vacant and present list to Chapter at meeting in March.

3)Request nominations from floor at March Chapter meeting.

4) Prepare written ballots:

4a) Include original list of nominees and those nominated from floor.

4b) Distribute to each member of Chapter at least two weeks prior to April Chapter meeting.

Section 2 Qualifications for Office
Nominees for office of President-Elect must be serving or have served on the Board at least one year to be eligible.

Section 3 Term of Office
The Membership shall elect the President-Elect, Secretary, and Treasurer each year to serve the following year and three members to the Board each year to serve the following two fiscal years.

1) Elected Board members and officers shall be inducted into office at the June meeting.

2)Officers terms of office shall coincide with fiscal year of 1 July to 30 June.

3) Board members shall serve until a successor takes office.

4) The President or President-Elect shall not hold the same office for more than two consecutive terms.

Section 4 Option of President to Serve Second Term

1) By December 1 of first term, President shall notify Board in writing of desire to serve a second year. Board shall vote by secret ballot to accept or reject.

2) If accepted 1) President-Elect shall notify Board in writing by January 1 of desire to serve a second year. Board shall again vote by secret ballot to accept or reject and 2) at least two weeks before February Chapter Meeting, ballots shall be mailed to members with the following question: "Shall the President serve a second year as President?"

3) If the President-Elect is accepted, the second question shall be asked: "Shall the President Elect serve a second year as President-Elect"? If a "No" answer is received the board shall nominate a new president-elect and place name on ballot.

Section 5 Balloting

1) The ballots shall be counted and certified, by tellers appointed by the president and results reported to members.

Section 6 Reporting of Election

1) Not later than May 31, the chapter secretary shall notify the Institute Directors and the Institute office of the results of the election and shall submit to them a complete listing of the chapter officers for the coming year, with their addresses, telephone numbers and fax numbers.

ARTICLE VII - MEMBERSHIP

Section 1 Qualifications
Conform to the requirements of the Institute Bylaws.

Section 2 Membership
Membership in the Institute is a prerequisite to membership in the Chapter.

Section 3 Honorary Member
A Chapter member may be elected as an Honorary Member by the Chapter only if elected as an Honorary Member by the Institute.

Section 4 Membership Qualifications
Provisions of the Institute Bylaws for disqualification, suspension, expulsion and reinstatement of members shall govern.

ARTICLE VIII - MEETING OF MEMBERS

Section 1 Annual Meeting
The Annual Meeting of the Chapter shall be held during the month of June at which time Committee reports shall be submitted, the Secretary shall submit a report on the activities of the Chapter during the past term of office and the Treasurer shall submit an annual report of the finances of the Chapter.

Section 2 Regular Meetings
As a minimum, chapter meetings will be held once each month for ten months per year.

Section 3 Special Meetings
Special meetings may be called by the President, or whenever the majority of the Board deems it necessary, or upon written request by not less than one-tenth of the Chapter membership. The business at special meetings shall be limited to that for which the meeting was called.

Section 4 Distribution of Minutes
Chapter membership and Institute Directors shall be informed by Chapter Newsletter of all minutes of Regular, Annual or Special meetings.

Section 5 Rules of Order
These Bylaws, together with the applicable provisions of the Institute Bylaws and Roberts Rules of Order Newly Revised, shall govern the conduct of business of the Chapter.

ARTICLE IX -- FISCAL ADMINISTRATION

Section l Fiscal Year
The fiscal year of this Chapter is from July 1 to June 30.

Section 2 Chapter Dues
The annual Chapter dues, payable in advance yearly in accordance with the Institute’s requirements, shall be set by the Board in accordance with the Chapter Operations Guide. Members Emeritus, Retired Members and Honorary Members not subject to dues.

Section 3 Introductory Membership
Applications accepted for membership may pay for an optional six-months introductory membership at one half annual dues with renewal dates every twelve months after conclusion of introductory membership.

Section 4 Payment of Dues
Institute and Chapter dues shall be paid to the Institute with the Chapter dues being returned to the Chapter by the Institute.

Section 5 Deposit of Funds
The Board shall designate where Chapter funds and securities shall be deposited.

Section 6 Budget
Fiscal operations shall be conducted within confines of a budget approved for the coming year by the Board not later than close of business at June Board meeting.

ARTICLE X - AUDIT

The Board shall appoint a committee to audit the Chapter books and transactions of the Treasurer at the close of the fiscal year. This report shall be read at the next regular Chapter meeting.

ARTICLE XI - AMENDMENTS

Section 1 Proposed
Proposed amendments to these chapter Bylaws shall first be submitted in duplicate, accompanied with two copies of the complete, current Bylaws, to the Institute for approval. After Institute approval, they shall then be publicized in the regular chapter newsletter issued prior to a regular meeting or by letter at least two weeks prior to a special meeting.

Section 2 Voting
These Bylaws may then be amended by a two-thirds vote of the Professional, Industry and Associate Members at a regular meeting or a special meeting.

End of Bylaws of the Portland Chapter 8 March 1994
Approved by Institute

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